Instruction: Write an e-mail that retains the goodwill of this customer after reading the scenario below. Include a descriptive subject line.
This should be about less than 100 words or two paragraphs or three?
Scenario:
BuyCostumes, the world’s largest online costume and accessories retailer, is proud of its extensive stock of costumes, its liberal return policy, and its many satisfied customers. However, one day an e-mail arrived with a request that went beyond the company’s ability to deliver.
Mary Jones said that she had ordered the Grand Heritage Wonder Woman Costume. This costume comes with an adjustable bustier, skirt with boy shorts, hooded cape, tiara, armband, gauntlets, glovelets, leg guards, lasso, sword, and shield.
https://www.buycostumes.com/products/justice-league-womens-grand-heritage-wonder-woman-costume (Links to an external site.) (Links to an external site.)
Ms. Jones complained that the costume did not arrive until the day after her super-hero themed Halloween party (October 31, 2021). She had planned an elaborate party with a super hero theme and was extremely unhappy that she did not have her costume. She wants BuyCostumes to reimburse $123.46 that she spent on theme-related decorations and party supplies from BuyCostumes which she says were useless when she failed to receive her costume in time for the Halloween party.
As a customer service representative, you checked the order and found that it was received Saturday, October 27, during the busiest time of the year for your company. It’s so busy that your staff grows from 60 core employees to over 300 during this season. Her order was filled quickly – the very next day – but Mary chose economy shipping which requires five to nine business days for delivery. She did not order expedited, 2-day, or next day shipping. You want to retain the customer’s goodwill, but obviously, BuyCostumes is not going to shell out $123.46 because the costume arrived after her party – no company policy would allow for such a thing; however, the company can allow her to return the unopened theme-related decorations and party supplies for a full refund. You are also able to provide any disgruntled customer with a digital coupon for $20 off their next purchase; doing so would likely smooth things over.
You cannot reimburse the customer for party supplies (look up reimburse vs return)